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How to Build a Job Board or Applicant Tracking App
A job board and applicant tracking app manages job postings, receives applications through an API endpoint, and tracks candidates through your hiring pipeline. Built with the AI app builder, it replaces expensive applicant tracking systems with a custom tool that fits your exact hiring process, from posting positions to making offers.
What the App Manages
Job Postings
- Job title, department, location (on-site, remote, hybrid), and employment type (full-time, part-time, contract)
- Description, requirements, salary range, and benefits summary
- Status: Draft, Active, Paused, Filled, Closed
- Date posted, application deadline, and hiring manager
Applications
- Applicant name, email, phone, and resume text or link
- Linked job posting, date applied, and referral source
- Pipeline stage: New, Screening, Phone Interview, In-Person Interview, Reference Check, Offer, Hired, Rejected
- Interviewer notes, rating (1-5), and decision comments
Building the App
Step 1: Define your job posting and application fields.
Describe both record types to the AI. Pay attention to dropdown options for your pipeline stages, as these should match your actual hiring process. If your company uses different stages than the ones listed above, describe your process and the AI will configure accordingly.
Describe both record types to the AI. Pay attention to dropdown options for your pipeline stages, as these should match your actual hiring process. If your company uses different stages than the ones listed above, describe your process and the AI will configure accordingly.
Step 2: Create an application submission endpoint.
Ask the AI to create an API endpoint: "Create an endpoint called submitApplication that accepts applicant name, email, phone, resume text, and the job ID they are applying for. Create a new application record in the New stage and send me an email notification with the applicant's name and the job title." This endpoint connects to application forms on your website or job listing pages.
Ask the AI to create an API endpoint: "Create an endpoint called submitApplication that accepts applicant name, email, phone, resume text, and the job ID they are applying for. Create a new application record in the New stage and send me an email notification with the applicant's name and the job title." This endpoint connects to application forms on your website or job listing pages.
Step 3: Set up pipeline management.
Describe how you want to move candidates through stages: "I want the application list filterable by job posting and pipeline stage. When I change an applicant's stage, I want to optionally send them an email update. For example, moving to Phone Interview sends them available time slots."
Describe how you want to move candidates through stages: "I want the application list filterable by job posting and pipeline stage. When I change an applicant's stage, I want to optionally send them an email update. For example, moving to Phone Interview sends them available time slots."
Step 4: Add automated screening.
If you receive high volumes of applications, ask the AI to add initial screening: "When a new application comes in, use AI to read the resume text and the job requirements. Score the match from 1-10 and flag any applicants scoring 7 or above as priority. Store the AI's analysis as a note on the application." This saves hours of manual resume review.
If you receive high volumes of applications, ask the AI to add initial screening: "When a new application comes in, use AI to read the resume text and the job requirements. Score the match from 1-10 and flag any applicants scoring 7 or above as priority. Store the AI's analysis as a note on the application." This saves hours of manual resume review.
AI-Powered Hiring Features
- Resume matching where AI compares each application against the job requirements and provides a fit score with specific reasoning
- Job description generation where AI writes professional job postings from a brief outline of the role and requirements
- Interview question generation where AI suggests role-specific interview questions based on the job description and applicant's background
- Candidate summary reports where AI compiles all notes, scores, and interview feedback for a candidate into a single decision brief
Publishing Jobs Externally
Your job postings are stored in the database and can be displayed on your website through API calls or a public portal page. Create a simple page that queries your app's API for all Active job postings and displays them with an application form. When someone applies, the form submits to your application endpoint and the record appears in your admin panel immediately.
Build a hiring system that matches your process. No per-posting fees, no feature bloat.
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